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“We re going to discuss issues surrounding. Byod or bring your own device advances in in mobile. Technology. Have made it easier than ever to maintain a single device for work and personal use and employees often appreciate the convenience of not having to manage two separate devices.
But is byod the right move for your company welcome to hr over coffee. A series from the experts at hr 360. Where you ll learn how to effectively hire manage and terminate employees. Byod is more than just a trend.
It s fast becoming the norm in mobile business communication. The move to byod brings plenty of advantages for employers. Some of which might apply to your company. The first of these as you might expect cost savings not having to purchase mobile phones and hardware or pay for monthly service can be a huge boost to your bottom line of course.
You may choose to subsidize a portion of the employees bill. But even so with the aggressive pricing offered by the carriers you could still come out ahead. Employees are also typically more comfortable using their personal devices. Not everyone is tech.
Savvy and having to master to manage. Only one phone is a huge help for such employees. Additionally. Having your team used their own devices makes it easier for them to work remotely and stay connected.
When necessary while this in turn can bring increased productivity be careful that your employees are paid for all hours. Work as required under the federal fair. Labor standards act. Including those hours work off the clock.
When checking email on a smartphone. Outside of regular working hours finally. Apps. And cloud storage.
Now enable employees to seamlessly access and perform work across multiple platforms. That being said employee use of personal devices comes with serious considerations. That must be weighed and addressed the most significant of these is of course security loss of private and sensitive data. And the possibility of malware wide scale corporate data breaches make the news.
Almost weekly. So this should be of utmost priority depending on your industry and the state in which you operate your company may be subject to specific laws. Governing. Data.
Breaches and the protection of sensitive information. So your first step before implementing. A byod policy. Should be a consultation with legal counsel to identify any compliance issues your employees should have secure credentials and passwords to access company s servers and information.
And they should also agree to keep their devices locked and ready to be disabled in case of a loss or theft. There s also the chance that photos or videos on an employee s phone could pose. A security threat to the company such as images of a product or a design. While there are limits on how much your it department can monitor an employee s private device.
You may wish to restrict the use of these devices for taking pictures for work purposes you should also require employees to use only secure wi fi networks and ask them to regularly. Update their apps and out of data app on a smartphone can be an open window through which cyber criminals can access the information on your corporate server managing these issues will require that you have solid tech support in place either on staff or by contract your it team can help determine which types of devices will support the activities you need and help stay on top of securing your sensitive data. Servers finally. If you offer the option of byod to employees draft a policy that covers what you expect employees to do to limit the risk of a breach as well as the consequences of failure to comply with those requests for example refusing the lock of personal smartphone.
Might mean that the individual would be moved over to a company device. The policy should also outline post employment issues such as how employee access to email data and servers will be shut off what employee leaves. The organization and the case. The purchase of the device was subsidized who will retain physical ownership of the device at that time the employee should sign the policy and a copy should be placed in his or her personnel file.
No policy can limit all risks of a breach via employees personal devices. But putting these measures in place will go a long way towards securing private and sensitive data and letting you and your employees reap the benefits of byod to stay ahead of the latest topics and trends in hr and managing employees subscribe to our hr compliance library. With over 500 downloadable forms and policies and video training on topics like preparing for workplace emergencies. Go to hr 360.
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